Versatile lighting setup for groups and head shots

This is a lighting setup I used for an awards dinner last night. A little over 100 awards given on stage in just a few minutes. After they got their award they walked off the stage and I took their photo.  I was averaging about 3 groups a minute with 2 shots each.  We were moving.

So this is where speed was very important.

Items I used for the shoot:

• Backdrop: Westcott Masterpiece Muslin Background - 10x12' Sheet - Moonlight Cloudscape
• Camera: Nikon D4 with 28-300mm, ISO 200, f/8, 1/500
• Studio Strobes: 2 - Alienbees 1600 Setting on 1/8 power
• Radio Remote: Pocketwizard MiniTTL and (2) Pocketwizard Plus II transceivers 

When I set this up I used light stands that go to about 8 feet tall. I would suggest 10 foot light stands if I were to do this again. I set the lights 45º to either side of the camera and as I high as the light stands would go.

The reasoning is that I had no time to have people sit down and pose them. They would all be standing.  I wanted the shadows to go down behind the and not up on the screen. I kept everyone about 2' to 3' away from the background to help the shadows to fall down or wide.

I wanted to shoot at f/8 to be sure if I ended up with two rows everyone was in focus. I didn't need much more depth a field.

I shot at ISO 200 and 1/8th power on the monobloc lights.

Results for the Awards Photos

The reason I didn't use umbrellas or soft boxes was the space issues.

While you are here photos

Now the primary reason I am hired is to get these photos which are then sent to those in the photos for them to use in their own newsletters to promote their winning of the awards. However, once you are there they often want some other photos. The most common is head shots of their staff.

Since we didn't have the luxury of time and space to use another lighting setup I shot the staff head shots using this lighting setup. 

Results for quick head shots

The client is satisfied because the photos work well for their uses.

More than photos

If all I were doing was just taking these photos it would be one kind of a job, but they need names of everyone. So I was able to shoot and identify all the people in the photos. Think about pulling this off.

How would you shoot and identify all the people in the photos?

I then print out contact sheets with the photos and the names under each photo. The text is also in the metadata of each photo, so if they can search for photos by names or open the file in software that reads metadata (PhotoShop) and read the caption.

Since the photos all have identification embedded, then the client can easily just drag and drop these photos into a database and easily pull photos in the future.

Keep in mind when you do a job that there might be a better way to do any individual part of the package. However, you must take into consideration all the aspects and how they impact one another to reach the goal for the client.